Know what you need to action on at one glance.

• Overview. Dashboard provides users a one glance view on storage capacity and inventory by lifecycle stages. Enables teams to prioritize works and address lab resources for better inventory performance.
• Tasks. Users can gain a daily insights of studies under their purview and suggested activity follow ups to be accomplished at the start of a day.
• Custom Rule-Based Alerts. BIOSTrak can monitor dates or rules defined by users to proactively send emails or dashboard alerts to trigger a task or action. Users can create business rules by contract, protocol, batch or status.

Streamline data collection with these features.

• Data Entry. Three data entry methods are supported. users can either input manually, by barcode scan or mass upload using Excel file. BIOSTrak assigns a system ID to each sample, making it a unique identifier for each sample, and ease subsequent workflow
• Custom Data Fields. Data fields are customizable. Users can create up to 10 additional data fields in text, numeric or date format to cater to their unique business needs.

Essential features for bio-inventory storage and beyond.

• Location Allocation. Users may pick a specific storage location during data entry, or allow BIOSTrak to do all the work by auto-allocation.
• Cherry-Pick Recall. BIOSTrak makes retrieving samples a swift task. Every sample is tagged and recorded uniquely, making it possible to cherry-pick during recall. Users can recall multiple samples at once using the mass recall feature, along with auto-validation, making the recall process quick and error free
• Storage Activity Logs. BIOSTrak is capable of tracking storage activities by days, and users can generate a report daily or monthly.
• Pre-Define Storage Terms. BIOSTrak can pre-schedule time-point recalls or impending expiry due dates for individual items as alerts to relevant users. This enable users to pre-plan activities and stay on top of all samples regardless of the volume, no more misses.

Manage inventory through total lifecycle.

• Lifecycle Status. BIOSTrak is built with predefined lifecycle status according to the industry practices. It reads and tracks samples by approval lifecycle stages, manages inventory by due date or storage duration.
• Change in Status Approvals Users may apply an approval process prior to shipping or discarding any samples, keeping all movement safe and auditable.
• Replenishment Alerts. The Low Stock Count feature helps users to manage consumable inventory such as lab consumables that need to be re-ordered. Users may set replenishment point, BIOSTrak will auto-trigger a replenishment alert for timely procurement.

Manage your sites, equipment and storage configurations.

• Equipment Management. BIOSTrak enables users to manage all storage equipment regardless where they are located. Users can add and tag each storage equipment by location, sites, and even by users. Regardless of the storage types, organizations can monitor multiple equipment consistently through one single system.
• Storage Layout. BIOSTrak supports multiple storage layout configuration, mimicking the actual storage interior layout by shelves, blocks, drawers and boxes. Users can view each storage interior onscreen without having to physically open the fridge or freezer, eliminates unnecessary temperature frustration.
• Equipment Utilisation. Labs using BIOSTrak gain a point-in-time visibility of storage performance of each equipment. A real time equipment level utilization report shows users the exact number of positions that are used or available. A great way to assess your storage investment.
• Drill-Down Usage View. Beyond equipment utilisation, users can configure a drill down view to a specific shelf, block or drawer, and all the way down to the individual samples. Users can pin point an exact location of availability and make planning possible. Storage utilization is colour coded for easy interpretation.

Ensure data security and total business oversight.

• Role-Based Access Controls. BIOSTrak supports information security through RBAC. Users can create roles access according to organization hierarchy, authority, responsibility and job competency. Each system function can be specified to read or write access. Organizations can determine and granted access rights to users on a need-to-know basis.
• Activity & Audit Trail. BIOSTrak keeps an electronic log of user activities and audit trail. It provides visibility on operational activities and supports data security and accountability. This feature is only accessible by the authorized users.

Extracting data is simple. All data fields are downloadable into Excel file. Users can generate data reports for data analysis, archival, post-processing review, etc.

• On-demand reports
• Scheduled reports